1. Information We Collect

When you access or use the Portal, we may collect and store the following types of information:

• Personal Identification Information: Includes your name, employee ID, email address, department, and job title.
• Usage Data: Information about your activity on the Portal, such as login times, accessed resources, downloaded files, and pages visited.
• Device Information: Data about the device you use to access the Portal, including IP address, browser type, and operating system.

2. How We Use Your Information

The information we collect is used to:

• Verify your identity and grant secure access to Portal resources.
• Improve Portal functionality, user experience, and the delivery of tools and services.
• Monitor and maintain the security of the Portal, ensuring compliance with company policies.
• Facilitate communication between employees and departments, supporting collaboration and information sharing.
• Conduct analyses on Portal usage to improve content, resource allocation, and performance.

We do not sell, lease, or distribute your information to third parties for marketing or commercial purposes.

3. Data Security

We take data security seriously and employ technical, administrative, and physical safeguards to protect your personal and usage data, including:

• Access Controls: Only authorized personnel have access to the information stored on the Portal.
• Data Encryption: Sensitive information is encrypted to protect against unauthorized access.
• Regular Audits: We perform regular audits of our systems and security practices to prevent and detect potential vulnerabilities.

Despite our efforts, please note that no security measure is foolproof, and we cannot guarantee complete security of information shared over the internet.

4. Data Retention

We retain your data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, support business functions, and comply with legal obligations. When your information is no longer needed, we securely delete or anonymize it.

5. Sharing of Information

We may share information in limited circumstances, including:

• Internal Business Purposes: With departments and personnel who need access to fulfill business and operational functions.
• Legal Compliance: When required by law, such as in response to a court order, subpoena, or other legal processes.
• Protection of Rights and Safety: To protect Jackson Automotive Group’s rights, property, and the safety of employees, customers, or the public.

6. Employee Rights and Choices

As an employee, you have certain rights concerning your data:

• Access and Correction: You may request access to your personal data and request corrections if information is inaccurate or incomplete.
• Restriction of Processing: Under certain conditions, you can request that we restrict the processing of your data.
• Objection to Processing: You may object to the processing of your data for specific purposes, where applicable.

If you have any concerns or questions about your privacy rights, please contact the HR or IT department.

7. Cookies and Tracking Technologies

The Portal may use cookies and similar technologies to improve user experience, track usage patterns, and enhance security. Cookies are small data files stored on your device. You may adjust your browser settings to refuse cookies, but this may affect the functionality of the Portal.

8. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Significant changes will be communicated, and your continued use of the Portal signifies acceptance of any updates.

9. Contact Us

If you have questions or concerns about this Privacy Policy or the handling of your data, please contact Jackson Automotive Group’s HR or Marketing department.